Create models in seconds
Upload an invoice and watch as Affinda instantly predicts the data fields you want to extract, helping you automate invoice data extraction in just a few clicks.
How to automate invoice processing with Affinda's AI
- 1
Upload your invoices, your way
Email, drag and drop or connect via API.
- 2
Watch as it extracts your invoice data
Affinda's AI reads your invoices with impressive contextual understanding. It splits and classifies documents, extracts and validates data, then transforms the output to match your business needs.
- 3
Automatically route the data to your systems
No manual data entry required. Affinda integrates seamlessly into your existing tech stack.
Extract any information from any document, fast
Affinda's AI reads, understands and extracts data from any invoice or document 
Cleanse and transform data
Affinda automatically converts extracted invoice data into the format your business system recognizes, ensuring it�s ready for downstream processing. Need something custom? Use natural language to describe how you want the data to appear.
Apply business logic
Use natural language to write validation rules and apply your business logic to the data. This ensures the output meets your organization�s requirements and enables straight-through invoice processing.
Combine the best of artificial and human intelligence
1B+ documents processed
10+ years of IP combined with the latest AI innovations
800+ customers
95% reduction in manual processing achieved
No need to talk to sales. Get started now
With a free trial, discover how easy it is to extract any information from any document, fast.Sign up for free
No sales calls, no credit cards and no hidden features. Get all the power in your hands from day one.Upload documents
Drag and drop, email or upload via API. Affinda can handle any document, any file type and any layout with ease.See the magic
Watch as the platform predicts the information you want to extract, letting you build models in minutes, not months.Automating their document processes with AI
Frequently asked questions
What is invoice processing?
Invoice processing is the workflow businesses use to receive, capture, validate and approve data from supplier invoices. Our AI invoice processing software automates this entire process to reduce manual effort, errors and processing times. It ensures that payments are accurate, authorized and recorded correctly in accounting systems.
What is invoice data extraction?
Invoice data extraction is the process of reading an invoice and pulling off the salient data points (such as supplier names, invoice numbers, totals and line items). Our platform uses advanced AI to automate invoice data extraction, turning unstructured documents into structured data ready for your ERP and downstream workflows.
What is invoice extraction?
Invoice extraction is the automatic capture of key data from invoices using AI. Our invoice extraction software combines reading order models, OCR, LLM, RAG and more to convert this information with high accuracy and faster processing times.
What is an invoice parser?
An invoice parser is a software tool that automatically reads and extracts invoice data. It converts invoices into structured, machine-readable formats. Our AI invoice parser learns from every interaction, handling variations in layout, language and format with ease before transforming the output into exactly the format your systems need.
What is invoice line extraction?
Invoice line extraction captures the data within tables on your document, turning it into a usable format whilst preserving the interdependencies/connections between each row. Our complex tables capability interprets your tabled data with impressive contextual understanding, handling anything from simple grids to complex nested tables.
What data fields can Affinda's AI invoice processing software extract?
Affinda's AI invoice processing platform can capture data from any field on an invoice. Standard data fields include:
Invoice Header
- Vendor / Supplier Name: Name of the business or individual issuing the invoice
- Vendor Address: Full billing address of the supplier
- Customer / Bill-To Name and Address: The recipient of the invoice
- Invoice Number: Unique identifier assigned by the supplier
- Invoice Date: Date the invoice was issued
- Due Date / Payment Terms: When payment is expected (e.g. Net 30)
- Purchase Order (PO) Number: Reference to the related purchase order
- Currency: Currency in which amounts are denominated
Line Items
- Item Description / SKU: Name or code for each product or service
- Quantity: Number of units supplied
- Unit Price: Price per individual unit
- Line Total: Quantity × unit price for each line
- Tax Code / Tax Rate: Applicable tax category or percentage per line
Totals & Tax
- Subtotal: Sum of all line items before tax
- Tax Amount / GST / VAT: Total tax applied
- Discount Amount: Any deductions applied
- Freight / Shipping Charges: Delivery costs if listed separately
- Total Amount Due: Final payable amount including all charges
Payment & Banking Details
- Bank Account / BSB / IBAN: Supplier's payment details
- SWIFT / BIC Code: International bank identifier
- Payment Reference: Reference to include with payment
Other Fields
- Remittance Address: Where payment or remittance advice should be sent
- Notes / Special Instructions: Any free-text notes on the invoice
- Page Number / Document ID: For multi-page invoice identification
Need custom fields or a specific template? Simply define them in the UI or describe them in natural language and Affinda will extract and convert them automatically.
What file types does Affinda's AI invoice processing solution support?
Our AI agents can process any file type. Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCX (Word), XLSX (Excel), HTML and TXT/CSV.
How does Affinda process invoices and extract invoice data?
Affinda's AI agents read, extract and validate invoice data. Our platform is intuitive to set up and easily integrates into your systems. Simply:
- Upload your invoices via drag-and-drop, email or API.
- Configure business logic to match your organization's rules and workflows.
- Let Affinda check and validate extracted data against your business logic and ERP or finance systems to ensure accuracy.
- Access structured invoice data directly within your systems.
The result? Faster, more accurate invoice processing with minimal manual input.
Can Affinda extract data from scanned or image-based invoices?
Yes. Our AI invoice processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.
What language does Affinda's AI invoice automation platform support?
Our AI invoice processing platform can automatically detect and process invoices in 50+ languages, including multilingual invoices containing more than one language. Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.
Does Affinda integrate with ERP and accounting systems?
Absolutely. Our platform integrates with 400+ downstream systems, including major ERP and accounting platforms. You can create no-code integrations using our AI integrations agent, or build and host your own using our APIs, whatever works best for your workflow.
What are some examples of AI invoice workflow automations?
AI invoice processing helps automate and optimize financial workflows across business units such as:
- Accounts Payable: Cut invoice-processing times and boost accuracy by extracting data from any field, including scanned documents. Business-rule validation flags invoices that need review, catching missing POs, date mismatches, duplicate invoice numbers and incorrect totals.
- Procurement Teams: Leverage self-learning AI that adapts to new invoice layouts, simplifying invoice-to-purchase-order matching and improving supplier control.
- Finance / ERP Teams: Feed structured invoice data into your existing financial systems to enhance reconciliation, visibility and operational scalability.
What is an invoice OCR data extractor?
An invoice optical character recognition (OCR) data extractor scans and accurately captures information from invoices, regardless of format or language. Upload invoice documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos, or handwriting) is captured. Affinda's AI models then identify and extract key fields such as supplier details, invoice numbers, dates, line items, totals and tax amounts, transforming them into structured, usable data.
This automation eliminates manual data entry, reduces errors and saves time. Once the invoice data is captured and structured, our AI invoice processing pipeline can apply machine validation and post-processing to enable seamless integration with ERP, accounting or finance systems.
Businesses in many industries rely on Affinda's AI for their accounts payable, financial reporting and expense management processes, streamlining workflows and improving overall efficiency.