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Upload a packing declaration and watch as Affinda instantly predicts the shipment data you need, helping you automate packing declaration processing in just a few clicks.
How to automate packing declaration processing with Affinda's AI
- 1
Upload your packing declarations, your way
Email, drag and drop or connect via API.
- 2
Watch as it extracts your packing declaration data
Affinda's AI reads your packing declarations with impressive contextual understanding. It splits and classifies documents, extracts and validates data, then transforms the output to match your business needs.
- 3
Automatically route the data to your systems
No manual data entry required. Affinda integrates seamlessly into your existing tech stack.
Extract any information from any document, fast
Affinda's AI reads, understands and extracts data from any packing declaration or document 
Cleanse and transform data
Affinda automatically converts extracted packing declaration data into formats your customs, ERP and logistics systems recognize, ensuring it's ready for immediate use. Need something custom? Use natural language to describe how you want the data structured.
Apply business logic
Use natural language to write validation rules and apply your business logic to the data. This ensures the output meets your compliance requirements and enables straight-through packing declaration processing.
Combine the best of artificial and human intelligence
1B+ documents processed
10+ years of IP combined with the latest AI innovations
800+ customers
95% reduction in manual processing achieved
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Watch as the platform predicts the information you want to extract, letting you build models in minutes, not months.Automating their document processes with AI
Frequently asked questions
What is packing declaration processing?
Packing declaration processing is the workflow logistics and import/export businesses use to capture, validate and manage shipment details from packing declarations. Our AI packing declaration processing software automates this process to extract declaration numbers, sender and recipient details, item descriptions, weights, packaging types and reference numbers. It reduces manual data entry, speeds up customs clearance and ensures compliance with international shipping requirements.
What is packing declaration data extraction?
Packing declaration data extraction is the process of capturing key information from packing declarations and transforming it into structured, usable data. Affinda's AI automatically extracts declaration numbers, sender and recipient details, item descriptions, weights, packaging types and reference numbers from any format or layout, then feeds that data directly into your customs, ERP, logistics and supply chain systems.
What is packing declaration extraction?
Packing declaration extraction is the automatic capture of shipment and compliance data from packing declarations using AI. Our packing declaration extraction software combines reading order models, OCR, LLMs, RAG and more to convert this information with high accuracy and faster processing times.
What is a packing declaration parser?
A packing declaration parser is a software tool that automatically reads and extracts shipment data from packing declarations. It converts unstructured documents into structured, machine-readable formats. Our AI packing declaration parser learns instantly from every interaction, handling variations in layout, language and format with ease before feeding the output directly into your customs, logistics and supply chain systems.
What is packing declaration line extraction?
Packing declaration line extraction captures the detailed item data within tables on your packing declarations and transforms it into structured, usable formats while preserving the relationships between each line item. Our advanced table processing handles everything from straightforward item lists to complex multi-page declarations with grouped items and nested structures, maintaining complete accuracy throughout.
What data fields can Affinda's AI packing declaration processing software extract?
Affinda's AI packing declaration processing software can capture data from any field on a packing declaration. Standard data fields include:
Declaration Details
- Declaration Number: Unique identifier for the packing declaration document.
- Document Date / Issue Date: Date the packing declaration was created or issued.
- Reference Numbers: Commercial invoice numbers, purchase order numbers or shipment references.
- Port of Loading / Port of Discharge: Origin and destination ports for the shipment.
- Country of Origin / Destination: Countries where goods originate and are destined.
Sender & Recipient Information
- Sender / Exporter Name & Address: Full name and address of the party shipping the goods.
- Recipient / Consignee Name & Address: Full name and address of the receiving party.
- Notify Party: Contact details for the party to be notified upon arrival.
Item & Cargo Details
- Item Description: Detailed description of each item or product being shipped.
- Quantity: Number of units, cartons or packages per line item.
- Gross Weight / Net Weight: Total weight including packaging and weight of goods alone.
- Dimensions: Length, width, height or volume measurements.
- Packaging Type: Type of packaging such as carton, pallet, crate or drum.
- HS Code / Tariff Code: Harmonized System codes for customs classification.
- Marks & Numbers: Identifying marks, labels or serial numbers on packages.
- Container Number / Seal Number: Shipping container identifiers and security seal numbers.
Other Fields
- Carrier / Vessel Name: Shipping line or vessel transporting the goods.
- Total Packages / Total Weight: Summary totals across all line items.
- Page Number: Page index for multi-page declarations.
Need custom fields or industry-specific data? Simply define them in the UI or describe them in natural language and Affinda will extract and structure them automatically.
What file types does Affinda's AI packing declaration processing solution support?
Our AI agents can process any file type. Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCX (Word), XLSX (Excel), HTML and TXT/CSV.
How does Affinda process packing declarations and extract packing declaration data?
Affinda's AI agents read, extract and validate packing declaration data. Our platform is intuitive to set up and easily integrates into your systems. Simply:
- Upload your packing declarations via drag-and-drop, email or API.
- Configure business logic to match your organization's compliance rules and workflows.
- Let Affinda check and validate extracted data against your business logic and customs, logistics and supply chain systems to ensure accuracy.
- Access structured packing declaration data directly within your systems.
The result? Faster, more accurate packing declaration processing with minimal manual input.
Can Affinda extract data from scanned or image-based packing declarations?
Yes. Our AI packing declaration processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.
What language does Affinda's AI packing declaration automation platform support?
Our AI packing declaration processing platform can automatically detect and process packing declarations in 50+ languages, including multilingual packing declarations containing more than one language. Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.
Does Affinda integrate with customs, ERP, logistics and supply chain systems?
Yes. Our platform integrates with 400+ downstream systems, including customs platforms, major ERP systems, logistics software and supply chain management tools. You can build no-code integrations using our AI integrations agent, or create custom connections using our APIs – whatever suits your workflow best.
What are some examples of AI packing declaration workflow automations?
AI packing declaration processing helps automate and streamline compliance and logistics workflows across teams such as:
- Logistics and Shipping Operations: Accelerate customs clearance and reduce bottlenecks by automatically extracting declaration numbers, item details, weights and packaging types from any format. Business-rule validation flags shipments that need review, catching missing references, weight discrepancies and incomplete cargo details.
- Customs and Compliance Teams: Ensure regulatory accuracy with AI that adapts to evolving compliance requirements, simplifying declaration-to-shipment matching and reducing the risk of delays or penalties.
- Supply Chain Teams: Feed structured packing declaration data into your ERP, logistics and supply chain systems to improve visibility, enhance tracking and scale operations efficiently.
What is a packing declaration OCR data extractor?
A packing declaration optical character recognition (OCR) data extractor scans and captures shipment information from packing declarations, no matter the format or language. Upload documents in PDF, JPG or PNG formats. The OCR technology converts the documents into a text layer, ensuring all text (from scans, photos or printed declarations) is captured accurately. Affinda's AI models then identify and extract critical fields such as declaration numbers, sender and recipient details, item descriptions, weights, packaging types and reference numbers, converting them into structured, usable data.
This automation removes manual data entry, minimizes errors and accelerates processing. Once the packing declaration data is captured and structured, our AI packing declaration processing pipeline can apply machine validation and post-processing to enable seamless integration with customs, ERP, logistics and supply chain systems.
Organizations in logistics, shipping, import/export and supply chain management rely on Affinda's AI to automate packing compliance, speed up customs clearance and improve operational efficiency across their workflows.