Affinda's AI UK P45 processing platform can capture data from any field on a P45 form. Standard data fields include:

Employee Details

• Employee Name: Full name of the employee leaving employment.
• National Insurance Number: Unique UK tax identifier for the employee.
• Date of Birth: Employee's date of birth as recorded on the form.
• Employee Address: Residential address of the departing employee.
• Leaving Date: The date employment ended with the employer.

Employer Details

• Employer Name: Legal name of the organization the employee is leaving.
• Employer PAYE Reference: Unique PAYE reference number assigned to the employer by HMRC.
• Employer Address: Registered address of the employer.
• Tax Office Number / Reference: HMRC tax office details associated with the employer.

Pay & Tax Information

• Total Pay to Date: Cumulative gross pay earned during the current tax year up to the leaving date.
• Total Tax to Date: Cumulative income tax deducted during the current tax year up to the leaving date.
• Tax Code: The tax code in operation at the time of leaving.
• Tax Week / Month Number: Week or month number in the tax year when employment ended.
• Student Loan Deductions: Total student loan repayments deducted to date, if applicable.
• Postgraduate Loan Deductions: Total postgraduate loan repayments deducted to date, if applicable.

Other Fields

• Part Identifier: P45 part number (typically Part 1A, 2 or 3).
• Statement of Pay / Deductions: Checkboxes or indicators showing whether statements were provided.
• Form Issue Date: Date the P45 form was generated.
• Pay Frequency: Whether the employee was paid weekly or monthly.

Our UK P45 processing software handles complex structures including grouped employment data, checkboxes and data source mapping across different P45 layouts and formats. Need custom fields or a specific template? Simply define them in the UI or describe them in natural language and Affinda will extract and convert them automatically.

Our AI agents can process any file type. Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCX (Word), XLSX (Excel), HTML and TXT/CSV.

Affinda's AI agents read, extract and validate UK P45 data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

1. Upload your UK P45s via drag-and-drop, email or API.
2. Configure business logic to match your organization's rules and workflows.
3. Let Affinda check and validate extracted data against your business logic and payroll, HRIS or compliance systems to ensure accuracy.
4. Access structured UK P45 data directly within your systems.

The result? Faster, more accurate UK P45 processing with minimal manual input.

Yes. Our AI UK P45 processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

Our AI UK P45 processing platform can automatically detect and process P45s in 50+ languages, including multilingual P45s containing more than one language. Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Yes. Our UK P45 processing platform integrates with 400+ downstream systems, including major payroll, HRIS and compliance platforms. Build no-code integrations using our AI integrations agent, or create custom connections using our APIs – whatever suits your workflow best.

AI UK P45 processing automates and streamlines employee offboarding workflows across teams including:

 
• Payroll Teams: Speed up leaver processing and improve accuracy by extracting employment data, tax codes, pay and deductions from any P45 format. Business-rule validation flags issues like incorrect tax calculations, missing reference numbers or date inconsistencies before they reach your payroll system.
 
• HR Teams: Simplify offboarding by automatically capturing employee details and employment history, ensuring accurate record-keeping and compliance with HMRC requirements without manual data entry.
 
• Accounting and Finance Teams: Feed structured P45 data directly into your financial systems to support year-end reporting, audit trails and tax compliance – improving visibility and reducing reconciliation time.

A UK P45 optical character recognition (OCR) data extractor scans and accurately captures information from P45 forms, regardless of format or layout. Upload P45 documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwritten notes) is captured. Affinda's AI models then identify and extract key fields such as employee details, employer information, pay, tax paid, leaving date and reference numbers, transforming them into structured, usable data.

This automation eliminates manual data entry, reduces errors and speeds up offboarding. Once the P45 data is captured and structured, our AI UK P45 processing pipeline can apply machine validation and post-processing to enable seamless integration with payroll, HRIS and compliance systems.

Businesses across payroll, HR and accounting rely on Affinda's AI for their employee offboarding, tax compliance and record-keeping processes, streamlining workflows and improving overall efficiency.